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Reuse PDFs

Link one PDF to multiple resources to share content across your store efficiently.

Why reuse PDFs​

Some documents apply to many pages:

  • Return policy - Same for all products
  • Size chart - Shared across clothing line
  • Care guide - Used for entire collection
  • Brand story - Featured on multiple pages
  • Warranty info - Standard across product category

Upload once, link everywhere.

How to reuse a PDF​

  1. Upload the PDF to your library
  2. Link it to the first resource
  3. Click Link PDF again
  4. Select a different resource
  5. Repeat for all resources that need it

One PDF, unlimited links.

Reuse across resource types​

Link the same PDF to different types of resources:

Example: Company overview PDF

  • Link to About page
  • Link to Contact page
  • Link to homepage
  • Link to all product pages

All point to the same file.

Benefits of reusing​

Storage efficiency - One file instead of many copies

Easy updates - Change the PDF once, updates everywhere

Consistency - Same information on all pages

Plan limits - One PDF counts as one toward your limit, no matter how many links

Update a reused PDF​

When you update a PDF that's linked to multiple resources:

  1. Delete the old PDF (removes all links)
  2. Upload the new version
  3. Use bulk linking to restore all links at once

Or use the replace feature (if available in your plan).

Common reuse scenarios​

Scenario 1: Size chart for clothing line

  • Create one comprehensive size chart PDF
  • Link to all clothing products
  • Update once when sizes change

Scenario 2: Return policy

  • Upload return policy PDF
  • Bulk link to all products
  • Update policy without re-linking

Scenario 3: Product line manual

  • One manual covers entire product line
  • Link to all products in that line
  • Customers get same info regardless of variant

Reuse with template filtering​

Combine reuse with templates for powerful control:

Example: Brand catalog PDF

  • Link to all collections
  • Set template filter to "collection.featured"
  • Appears only on featured collection pages

One PDF, targeted visibility.

Track where PDFs are used​

See all links for a PDF:

  1. Click the PDF in your library
  2. View Linked Resources section
  3. See every resource using this PDF
  4. Unlink from specific resources if needed

Limits on reusing​

No limit on links - Link one PDF to as many resources as you want

No extra cost - Reused PDFs don't count multiple times toward limits

Performance - File is cached, so reusing doesn't slow your store

When not to reuse​

Sometimes separate PDFs are better:

Different content - Product-specific manuals shouldn't be shared

Different audiences - B2B vs B2C might need different documents

Version control - If content needs to vary slightly by product

Template-specific - When documents need to match page layouts

Best practices​

Name reusable PDFs clearly

  • "Universal-Size-Chart.pdf" vs "Product-123-Sizes.pdf"

Document your links

  • Keep notes on which PDFs are widely reused
  • Track when you make updates

Plan updates carefully

  • Remember one change affects many pages
  • Test updates before going live
  • Consider impact on all linked resources

Use bulk operations

  • Bulk link for initial setup
  • Bulk unlink if you need to remove everywhere
  • Saves time vs. one-by-one linking

Next steps​