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Bulk linking

Link multiple PDFs to many resources at once to save time.

What bulk linking does​

Bulk linking lets you connect PDFs to resources in one operation instead of linking them one by one.

Two types of bulk linking​

Many PDFs to one resource - Add multiple PDFs to a single product, page, or collection

One PDF to many resources - Share one PDF across multiple products, pages, or collections

Attach multiple PDFs to a single page:

  1. From your PDF library, select multiple PDFs using checkboxes
  2. Click Bulk Actions at the top
  3. Choose Link to Resource
  4. Select the resource type
  5. Search for and select the specific resource
  6. Click Link All

All selected PDFs link to that resource at once.

Example: Add size chart, care guide, and warranty PDFs to one product

Share a PDF across multiple pages:

  1. From your PDF library, click a single PDF
  2. Click Bulk Link to Resources
  3. Select the resource type (products, pages, etc.)
  4. Select multiple resources using checkboxes
  5. Click Link to Selected

The PDF links to all selected resources simultaneously.

Example: Link return policy PDF to all products

Filter resources before bulk linking​

Use filters to find resources quickly:

  • Filter by product type, vendor, or tags
  • Filter collections by type
  • Search by name
  • Sort by date or alphabetically

This helps you select the right resources for bulk operations.

Preview before linking​

Before confirming bulk operations:

  • Review how many PDFs you selected
  • Check how many resources you're linking to
  • See the total number of links that will be created
  • Confirm or cancel

Bulk linking limits​

You can bulk link:

  • Up to 50 PDFs at once
  • To up to 100 resources at once
  • Creating up to 5,000 links per operation

Larger operations process in the background.

Undo bulk linking​

If you link incorrectly, you can undo:

  • Use bulk unlink to remove all links at once
  • Or unlink individually from each resource
  • No time limit on unlinking

Learn about unlinking →

Tips for efficient bulk linking​

Plan first - Know which PDFs go where before starting

Use filters - Narrow down resources before selecting

Test with small batch - Try linking to 2-3 items first

Name PDFs clearly - Makes selection easier

Check preview - Always review before confirming

Common bulk linking scenarios​

Scenario 1: Product line launch

  • Upload all product PDFs
  • Bulk link manuals to corresponding products
  • Activate all PDFs at once

Scenario 2: Seasonal catalog

  • Upload catalog PDF
  • Bulk link to entire product collection
  • Set template filter if needed

Scenario 3: Policy updates

  • Upload new policy PDF
  • Bulk link to all products or pages
  • Deactivate old policy PDF

Background processing​

Large bulk operations run in the background:

  • You see a progress indicator
  • Continue working while links are created
  • Get notification when complete
  • Links appear in your library automatically

Next steps​